Archives: Success Stories

About Fashion Planet

Fashion Planet, a leading retail and online shopping brand headquartered in Fujairah, operates in the trading sector with over 30 employees. The company runs five retail stores across Fujairah, where they stock and sell products, alongside their e-commerce platform, Shapes.ae, built on Shopify.

To ensure real-time inventory accuracy, Shopify is seamlessly integrated with ERPNext, syncing stock updates every five seconds to reflect live inventory on both the website and ERP system.

Challenges Before ERPNext:

Before implementing ERPNext, Fashion Planet faced several operational challenges:

• Decentralized Purchasing – Purchasing was fragmented, leading to
• Lack of E-Commerce Integration – Shopify and physical stores operated
• Use of Third-Party POS – The previous system lacked integration with their business
• Software Difficulties in Retail Shops – Employees struggled with usability and
• Connectivity & Accessibility Issues – Desktop-based software limited mobility and remote access.

The ERPNext Solution by Wahni IT Solutions:

To tackle these issues, Wahni IT Solutions implemented a customized ERPNext solution tailored to Fashion Planet’s retail and e-commerce operations.

Modules Implemented:

✔ CRM – For better customer relationship management.

✔ Sales & Purchase – Enabling centralized purchasing.

✔ Accounts & Stock – Streamlining financials and inventory.

✔ Assets Management – Optimizing resource tracking.

✔ Awesome POS – A seamless, integrated Point-of-Sale solution for all five shops.

Benefits

• Centralized Purchasing & Inventory Management-
  • Before ERPNext- Purchases were made separately for each shop, leading to inefficiencies and stock discrepancies.
  • After ERPNext- Centralized purchasing streamlined procurement, reducing costs and ensuring stock availability across all five stores.
• Seamless shopify & ERPNext Integration-
  • Before ERPNext- Manual stock updates on shopify led to errors and delays in inventory synchronization.
  • After ERPNext- Automatic real time stock updates (every 5 seconds) ensured accurate inventory across all sales channels, improving customer

• Efficient and Integrated POS System
  • Before ERPNext- Third Party POS system were disconnected, causing billing inefficiencies and reporting issues.
  • After ERPNext- Awesome POS was implemented, seamlessly integrating with ERPNext for smooth in-store transaction and real-time data tracking.
• Improved Accessibility and Remote Management-
  • Before ERPNext- Limited access due to a desktop-based system created connectivity
  • After ERPNext- Cloud-based ERPNext allowed management and employees to access real-time data from anywhere, ensuring business continuity.

Impact of ERPNext on Fashion Planet

✔ 70-80% Reduction in manual, repetitive tasks, boosting efficiency.

✔ Improved Transparency & Access Control with robust permission settings.

✔ Seamless Automation & Integration – Shopify and ERPNext now work in sync, eliminating manual stock updates.

Today, Fashion Planet operates with complete automation, smoothly managing both retail and e-commerce with enhanced efficiency and accuracy.

Testimonial

Implementing ERPNext with online shopping and retail POS integration has streamlined our operations like never before. From seamless inventory management to real-time sales tracking, everything is now synchronized effortlessly. The automation and ease of use have significantly improved efficiency, reducing manual work and errors. Highly recommended!

Sachit – Director

Fashion Planet

A New Era in Food Trading: Bettergrow & Kallada Leap with ERPNext and Wahni IT Solutions

About DECO

Dubai Engineering Co. LLC (DECO), part of the DECO Group, has been a prominent player in the UAE for over 15 years. Specializing in E&I turnkey projects, the company serves diverse sectors, including power plants, aluminium smelters, oil & gas, airports, and industrial projects. With a portfolio of prestigious government and semi-government clients, DECO is recognized for its unwavering commitment to quality, safety, and performance excellence.

With a workforce of over 500 plus skilled employees and certifications in ISO 9001-2015, ISO 14001-2015, and OHSAS 18001:2007, DECO continues to demonstrate stability, growth, and an excellent reputation in the industry.

Challenges

Despite its success, DECO faced significant challenges due to the complexity and diversity of its projects. Using Tally software for operations, the company struggled with:
1. Permission management issues.
2. Inaccurate data.
3. Delays in reporting.
4. Inefficient project costing and estimation processes.

These limitations made it difficult to maintain operational efficiency and transparency, particularly as DECO expanded its portfolio.

The ERPNext Solution by Wahni IT Solutions

To address these challenges, Wahni IT Solutions implemented a fully customized ERPNext solution tailored to DECO’s unique needs. The solution provided the following:

1. Comprehensive Module Implementation:

• Core Modules: CRM, Buying, Selling, Stock, and Accounting to streamline internal and external operations.
• Customized Project Management: A tailored project management system integrated with other modules, enabling accurate project estimations, budgeting, feasibility analysis, resource allocation,
and tracking.

2. Enhanced Functionality:

• Asset Management: Efficient tracking of physical and digital assets, including maintenance schedules and depreciation tracking.
• HR & Payroll: Centralized management of HR tasks, including salary structuring, attendance tracking via biometric integration, recruitment, and WPS reporting.
• Support & Helpdesk: Seamless client communication, issue resolution, and ticket tracking to ensure quality service delivery.

3. Key Customizations:

• Lot-wise progressive invoicing in purchases.
• Advanced item display in purchase invoices.
• Multiple retention management in invoicing.
• Project-specific estimation vs. actual cost tracking for manpower and materials.

Impact of ERPNext on DECO

The implementation of ERPNext transformed DECO’s operations:

• Employees experienced 70-80% relief from manual, repetitive tasks.
• Management gained real-time insights into reports and transactions, enabling informed decisionmaking.
• Enhanced project tracking and estimation accuracy improved overall efficiency.
• Automated workflows ensured quality-driven processes and compliance.
• Improved transparency and controlled access through robust permission settings.

Conclusion

With Wahni IT Solutions’ customized ERPNext implementation, DECO has transitioned to a more agile and efficient operational model. By resolving its prior challenges, the company is now equipped to handle its complex projects with greater precision, transparency, and confidence.

How It Started – A Chance Meeting at GITEX

As a Frappe–ERPNext partner, Wahni IT Solutions participated in GITEX, one of the UAE’s most prestigious technology exhibitions.

At our stall, we introduced ERPNext to XAD Technologies, who were actively searching for the right HR software to streamline their operations. After indepth discussions and live demos, XAD recognized the potential of ERPNext
and partnered with us to digitize and transform their HR processes.

APP Implemented : ERPNext
Industry : Technologies
Module Implemented : HRMS

About:

XAD Technologies LLC, founded in 2006 and based in Sharjah, UAE, is a leading technology solutions company. Their services span telecommunications, IT networking, security solutions, and managed services. With a strong reputation for innovation and customer satisfaction, XAD has become a trusted name across the region.

The Challenges

XAD Technologies had a growing team but relied heavily on paper files and spreadsheets for HR. This made routine tasks complicated and timeconsuming. Key challenges included:
• No centralized system to store employee data and documents.
• Lengthy processes for recruitment, onboarding, and leave approvals.
• Difficulty managing employees across multiple departments.
• Complex government-related tasks, especially visa processing and renewals.

Our Approach

To truly understand their needs, our team worked closely with XAD Technologies. We categorized their requirements into standard ERPNext functionalities and necessary customizations.
• Visa & Government Processes – We developed tailored workflows for visa management, renewals, and employee duty redemption.
• Employee Lifecycle – Streamlined processes covering recruitment, onboarding, appraisals, shift & attendance tracking, leave management, expense claims, and more.
• Additional Customizations – Features such as labor card management were implemented to meet compliance requirements.

The Transformation with ERPNext

With ERPNext, XAD Technologies successfully transitioned from paper-heavy processes to a fully digital HR system.

Key Benefits:

• Modern & Simple – An intuitive HRMS accessible to everyone in the organization.
• All-in-One Hub – A centralized system for employee records, workflows, and approvals.
• Visa Made Easy – Smooth handling of visa applications, renewals, and compliance.
• Time Saved – HR teams could focus on people, not paperwork.

Milestones Achieved

By going digital with ERPNext, XAD Technologies:
• Centralized all HR data into one reliable system
• Simplified complex workflows, from recruitment to retirement
• Enhanced visibility into employee performance and compliance.

Conclusion

With Wahni IT’s expertise and ERPNext’s flexibility, XAD Technologies successfully modernized their HR processes. What began as a casual interaction at GITEX turned into a long-term partnership that enabled XAD to achieve efficiency, agility, and people-focused growth.

About U- Artist

U-Artist is one of Dubai’s premier suppliers of high-end wall panels, home furniture, wardrobes, and kitchen
cabinets. With an extensive manufacturing facility based in China, the company leverages cutting-edge technology
to produce and deliver top-quality products. Known for its innovation and craftsmanship, U-Artist has established a
solid presence in the region’s interior design and furniture market.

The Need for ERPNext

As U-Artist’s operations grew, so did the complexity of managing them. With over 60 employees and a rising number
of projects, manual methods for handling internal processes began to fall short. The company needed a centralized
and scalable solution to manage various business functions efficiently.
1. Task Management for the Design Team – The design team struggled with organizing and tracking tasks
efficiently, leading to miscommunication and delays.
2. Timesheet and Overtime Management – Tracking employee working hours and managing overtime
calculations was time-consuming and prone to errors.
3. Bill of Quantities (BOQ) and Estimation for Fit-outs – Customization in BOQ and cost estimation for fitout projects was cumbersome and lacked accuracy.

ERPNext Implementation

To address these challenges, U-Artist implemented ERPNext, an open-source ERP system, selecting it for its
flexibility, user-friendliness, and ability to adapt to specific workflows. With 15 active users, the system was
customized to meet the company’s core operational needs.

Modules Implemented:

• CRM – Enhanced customer relationship management for better sales tracking and customer interactions.
• Sales & Purchase – Streamlined order processing and vendor management.
• Accounts – Improved financial tracking and reporting.
• Projects & Timesheet Management – Efficient project planning and execution, ensuring timely delivery,
Automated tracking of employee work hours and overtime calculations.
• Estimation & BOQ – Custom-built estimation tools for accurate fit-out cost projections.
• Support & Maintenance – Improved after-sales service management.

Key Benefits

1. Project Management & Cost Control
Milestone-based tracking for every fit-out project
Real-time monitoring of timelines and budgets
2. Quotations & Invoicing
Seamless generation of detailed BOQs
Faster and more accurate estimations for client proposals
3. Budgeting & Expense Tracking
Project-specific budget planning for labor, materials, and subcontractors
Real-time expense tracking against estimates.

Results and Impact

Since implementing ERPNext, U-Artist has achieved significant improvements in operational efficiency:

• The design team now has structured task-wise tracking, reducing miscommunication and enhancing
productivity.
• Timesheet automation has simplified work hour tracking, eliminating manual errors.
• BOQ customization has improved estimation accuracy, helping in better project planning and cost control.
• Project management has become more streamlined, allowing teams to plan, execute, and monitor
progress more effectively.
• Quotation and purchase order processes are now automated, saving time and reducing manual
intervention.

Conclusion

With ERPNext, U-Artist has successfully transformed its business operations, making processes more structured,
transparent, and efficient. The adoption of this open-source ERP solution has enabled the company to scale
operations smoothly while maintaining the highest quality standards in furniture and panel production. U-Artist
continues to grow, leveraging ERPNext to meet its evolving business needs.

Testimonial:

“ERPNext has transformed the way we operate. From streamlining task management and timesheets to improving
estimation accuracy, it has made our daily processes faster and more reliable. It’s the system we needed to grow
confidently and stay organized as demand increased.”

— Jeff, CEO, U-Artist